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Resignation Letter Template A Step-by-Step Guide

Are you planning to resign from your job but not sure how to write a resignation letter? Don’t worry; a resignation letter template can make your job easier. A resignation letter template is a pre-designed letter that you can customize to suit your needs. In this article, we’ll discuss everything you need to know about resignation letter templates, including why you should use one, what should be included in it, and how to use it.

Why Use a Resignation Letter Template?

Using a resignation letter template has several benefits. First, it saves you time and effort in writing the letter from scratch. Second, it ensures that you include all the essential information required in a resignation letter. Third, it helps you maintain a professional tone while expressing your reasons for leaving.

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What Should be Included in a Resignation Letter Template?

A resignation letter template should include the following information:

  1. The date of the letter
  2. The name and address of your employer
  3. The date of your last working day
  4. A brief explanation of why you are resigning
  5. A statement of gratitude for the opportunity to work for the company
  6. An offer to assist with the transition process
  7. Your contact information

How to Use a Resignation Letter Template

Using a resigntion letter template is straightforward. Follow these steps:

  1. Choose a template: There are many resigntion letter templates available online. Choose one that suits your needs and download it.
  2. Customize the template: Open the template in a word processor and customize it to suit your situation. Replace the generic information with your specific details.
  3. Proofread the letter: Once you have customized the template, proofread it to ensure that it is error-free.
  4. Print and sign the letter: Print the letter and sign it before submitting it to your employer.


Q. How long should a resignation letter be?

A. A resignation letter should be brief and to the point. One page is usually sufficient.

Q. Do I need to give a reason for resigning in my letter?

A. It is not mandatory to give a reason for resigning in your letter, but it is recommended. Keep the reason brief and professional.

Q. Can I email my resignation letter?

A. Yes, you can email your resignation letter. However, it is better to hand in a physical copy as well.

Q. When should I submit my resignation letter?

A. Submit your resignation letter at least two weeks before your last working day.


Using a resignation letter template is an easy and effective way to resign from your job professionally. Make sure to include all the necessary information and customize the template to suit your needs. By following the steps outlined in this article, you can write a resignation letter that leaves a positive impression on your employer.

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